How to Make Team Meetings More Engaging with Virtual Visual Notes

For hybrid and remote teams, the never-ending search for new and better ways to communicate and collaborate from anywhere is REAL. Even fully in-person teams struggling with boring meetings. We’re all looking for how to make team meetings more engaging, but aside from short (sometimes corny) activities, it’s a tough task. Ink Factory’s solutions take the pressure off of YOU and are an easy-to-integrate, unique, and mind-blowing experience for your entire organization.

Virtual visual note-taking is a powerful tool that can improve the effectiveness of your team meetings. And it works no matter the purpose of your gathering – from brainstorms and training sessions to planning meetings.



How to Make Team Meetings More Engaging with Virtual Visual Notes

Virtual visual notes are drawings created in real time using simple words and pictures to represent what is being said. So, while your team is talking, the artist is drawing on a digital board. The result is a visual summarizing the key takeaways of the conversation-the perfect way to make team meetings more engaging.

It’s quick and easy to add virtual visual notes to your next internal meeting. Simply reach out with your meeting date and time (last-minute is okay!) and we’ll pair you with an Ink Factory artist. We’ll schedule a call to review your agenda and discuss logistics.

Artists are happy to review any materials you want to share in advance, but it’s not necessary. They’re skilled at quickly synthesizing what they hear and drawing the most important points in real time, so even the most complex topics are a fit for visual notes.



Why teams love virtual visual note-taking

Visual notes bring a creative spark (and more!) to hybrid and virtual team meetings. Here’s how using a common visual language helps teams be more effective:

Increased Engagement: When participants see their ideas visually represented, they are more likely to become invested in the discussion and stay focused on the meeting. This can lead to more productive conversations, better decision-making, and more successful outcomes.

Improved Memory Retention: When information is presented in a visual format, it is easier to remember and recall later on. This can be especially helpful for complex or technical discussions where it can be difficult to keep track of all the details.

Enhanced Communication: When ideas are visually represented, it can be easier for everyone to understand and interpret the information being discussed. This is especially helpful for hybrid and virtual meetings where it can be more challenging to read body language and other nonverbal cues.


A photo showing How to Make Team Meetings More Engaging: an artist draws visual notes on an ipad


Ideas for incorporating virtual visual notes into your next team meeting

Wondering if virtual visual notes would be a good fit for your next internal meeting? If your goal is to improve communication, collaboration, or engagement among attendees, then YES! Here are a few of our favorite ways clients have utilized virtual visual notes:

  • Brainstorming
  • Fiscal year reports
  • Strategy presentations and planning
  • Community meetings
  • Townhalls
  • Lunch & Learns
  • Marketing webinars
  • Podcasts

If you have an upcoming online or hybrid meeting that might benefit from virtual visual notes, let’s talk. Drop us a message here to schedule a call. We can’t wait to create something awesome together!


Schedule a free discovery call to make your team meetings more engaging

Tell us more about your next online meeting and we’ll set you up with one of our client specialists to chat.